Job Description: Project Manager

Number of positions: 1 (Female)

Duration: One year

Location:  Duhok Governate, Rwanga, Essyan and Domiz 2 camps

Publishing date: 29th Jan 2024

Deadline of submission: 3rd Feb 2024

About Us:

The Lotus Flower is a non-governmental organization which empowers vulnerable women and girls so that they are safe, have opportunities to learn, the tools to become financially independent and the freedom to lead change. We provide safe social spaces inside refugee camps and implement projects to help them rebuild their lives and earn a living. We run four women’s centers for the IDP, refugee and host community in Kurdistan 

Our programs are based around pillars from the UN's 2030 Sustainable Development Goals:

·       Health & Safety

·       Education & Livelihoods

·       Peacebuilding & Human Rights

·       Climate Change

Our centers implement much-needed livelihood training, language courses, computer training, mental health support, fitness and health training, and awareness sessions and advocacy on women's rights and gender-based violence. 

We aim to provide the foundation for women to rebuild themselves, their families, and their futures. As local implementers, we work at the grassroots level to get right into the heart of communities, listening to local needs and employing local women to implement the programs. Our fundamental belief is that women and girls are powerful drivers of change, and we provide the support they need to reach their full potential and rebuild their futures.

Duties and responsibilities:

1: Project Management

·       The Project Manager (The PM) will lead the design, supervision and implementation of activities in all project locations, in accordance with multiple objectives, activities and targets outlined within current donor proposals and in line with project budget.

·       The PM will ensure the proper implementation, supervision, and monitoring of the project activities (assessments, Case Management, PSS and awareness raising) by drawing precise action plans, including setting the objectives, workplans and activity timetable in order to achieve project results.

·       The PM will assess the effectiveness of activities throughout the project, using Monitoring & Evaluation tools.

·       The PM will propose any relevant change of strategy or implementation change if needed.

·       The PM will organize regular meetings with the team to ensure the continuity of good practices in project implementation and coordination amongst the teams.

·       The PM will lead the conduction of needs assessments, awareness raising and information activities.

·       The PM will lead the initial assessment as well as selection and registration of beneficiaries, according to set vulnerability criteria and initial assessment.

2: Human Resources

·       The PM will be in charge of recruiting the necessary staff dedicated to the project, following TLF procedures and in close collaboration with the HR department.

·       The PM will manage a team dedicated to the project operating in Duhok Governerate. In close collaboration with the project Assistant and other internal staff, the PM will ensure the provision of training to the project team.

·       The PM will ensure a proper follow-up of the staff under their supervision and coordinate with the HR department for leaves follow-up, salary, etc.

·       The PM will take the lead on all performance management tasks, including but not limited to: monthly support meetings to all staff (facilitated by their line manager); performance evaluations conducted over the course of the project;

·       The PM will take responsibility for ensuring HR procedures are known to and followed by all staff, and that any diversion from TLF HR procedures is appropriately addressed.

3: Logistics, administration and finance

·       The PM will manage logistical and administrative issues related to the implementation of project activities.

·       The PM will ensure that logistical, administrative and financial procedures linked to project implementation are established and alerts their superiors if gaps are observed in order to take relevant corrective action.

·       The PM will ensure budget follow-up, participate actively in dedicated meetings, monitor the efficiency in the implementation of the projects (adequacy between means and resources allocated) and informs the superior in case of gap.

·       The PM will support the logistics department for the preparation of the procurement plan and follows the procurement process according to TLF procedures.

Qualifications & Preferred Skills:

Skills

·       A minimum Bachelor degree in management, social work, psychology, international relations, community development or other related field of studies;

·       At least three years’ experience in a management position (with direct supervision of staff) with NGO/UN;

·       Minimum of 3 years of relevant NGO experience (working in protection, education, social or community development) especially in emergency responses;

·       Impeccable understanding of Project Cycle Management;

·       Accuracy and professionalism in document production and editing; familiarity with tools and approaches of communications for development;

·       Strong understanding of the humanitarian coordination mechanisms in Iraq;

·       Excellent communication and interpersonal skills; strongly diplomatic and capable of leading on difficult mediation and negotiations;

·       Solid programmatic, organizational planning and reporting skills;

·       Excellent knowledge of Microsoft Office (with focus on Excel, Word and PowerPoint);

·       Very creative, proactive, positive and flexible;

·       Very high mobility required;

·       Strongly motivated by humanitarian work.

·       Languages: Mandatory: Fluency in written and spoken English and Arabic.

How to apply:

·       Please send your updated CV and cover letter to careers@thelotusflower.org while mentioning “Project Manager” as the subject of your email.

·       CVs and cover letters that are in the form of pictures, and screen-shots will not be accepted.

·       CVs that do not include the subject line will not be considered.

·       Only shortlisted candidates will be contacted.

·       Applications past the expiration date of the advertisement will not be considered.