Job Description

Project Manager

Number of positions: 1

Duration: Five months

Location:  Duhok Governate and Zakho

Deadline of submission: 14 Feb 2023

About Us

The Lotus Flower is a non-governmental organization which empowers vulnerable women and girls so that they are safe, have opportunities to learn, the tools to become financially independent and the freedom to lead change. We provide safe social spaces inside refugee camps and implement projects to help them rebuild their lives and earn a living. We run four women’s centers for the IDP, refugee and host community in Kurdistan 

Our programs are based around pillars from the UN's 2030 Sustainable Development Goals:

·       Health & Safety

·       Education & Livelihoods

·       Peace building & Human Rights

Our centers implement much-needed livelihood training, language courses, computer training, mental health support, fitness and health training, and awareness sessions and advocacy on women's rights and gender-based violence. 

We aim to provide the foundation for women to rebuild themselves, their families, and their futures. As local implementers, we work at the grassroots level to get right into the heart of communities, listening to local needs and employing local women to implement the programs. Our fundamental belief is that women and girls are powerful drivers of change, and we provide the support they need to reach their full potential and rebuild their futures. 

Job Overview

Project Manager (PM) Position is the lead role in implementation of our Women, Peace and Security (WPS) project. The PM will manage day to day activities of the project and will lead project team. The PM will be responsible for managing project activities, project budget and also coordinate with external stakeholders for smooth implementation of the project. She/he will represent the organization in meetings with donor, government officials and other line agencies.

Duties and responsibilities

1: Project Management

·       He/she will lead the design, supervision and implementation of activities in all project locations, in accordance with multiple objectives, activities and targets outlined within current donor proposals and in line with projects’ budget.

·       She/he ensures the proper implementation, supervision, and monitoring of the project activities by drawing precise action plans, including setting the objectives, workplans and activity timetable in order to achieve project results.

·       She/he assesses the effectiveness of Cyber Sister activities throughout the project, using Monitoring & Evaluation tools.

·       She/he proposes any relevant change of strategy or implementation change if needed.

·       She/he organizes regular meetings with the team to ensure the continuity of good practices in project implementation and coordination amongst the teams.

·       S/he leads the conduction of needs assessments, awareness raising and information activities.

·       S/he leads the initial project assessment as well as selection and registration of beneficiaries, according to set vulnerability criteria and initial assessment. 

2: Human Resources

·       S/he will be in charge of recruiting the necessary staff dedicated to the project, following TLF procedures and in close collaboration with the HR department.

·       S/he manages a team dedicated to the project operating in both Duhok Governerate and Zakho . In close collaboration with the Regional Director and other internal staff, s/he ensures the provision of trainings to the project team.

·       S/he ensures a proper follow-up of the staff under her/his supervision and coordinates with the HR department for leaves follow-up, salary, etc.

·       S/he takes the lead on all performance management tasks, including but not limited to: monthly support meetings to all staff (facilitated by their line manager); performance evaluations conducted over the course of the project;

·       S/he takes responsibility for ensuring HR procedures are known to and followed by all staff, and that any diversion from TLF HR procedures is appropriately addressed.

3: Logistics, Administration and Finance

·       S/he manages logistical and administrative issues related to the implementation of project activities.

·       S/he makes sure that logistical, administrative and financial procedures linked to project implementation are established and alerts her/his superiors if gaps are observed in order to take relevant corrective action.

·       S/he ensures budget follow-up, participates actively to dedicated meetings, monitors the efficiency in the implementation of the projects (adequacy between means and resources allocated) and informs the superior in case of gap.

·        She/he supports the logistics department for the preparation of the procurement plan and follows the procurement process according to TLF procedures. 

Qualifications & Preferred Skills

·       The candidate must have proven knowledge about 1325WPS UN resolution and preferably experiences in working in such programs to empower women and girls and cultivate their participation in different life sphere especially Peace and Security.

·       The candidate is knowledgeable about different type of online abuse and exploitation that women and girls face.

Skills

  • Strong interpersonal and influencing skills

  • Excellent organizational and an ability to work under pressure

  • Excellent communication skills (written and spoken)

  • Proven ability to represent the organization in dealings with external clients

  • Strong team-working skills

  • Minimum three (3) years of experience in developing, implementing and evaluating programs

  • Strong organizational skills and attention to details

  • Excellent writing ability, strong interpersonal, group facilitation and oral presentation skills

  • Demonstrated experience working in teams, as well as, working independently with minimum supervision

  • Fluent in local languages and in written and spoken English and Arabic mandatory

  • Strong working knowledge of Microsoft Office.

How to apply:

·       Please send your updated CV and cover letter to careers@thelotusflower.org while using “Project Manager “as the subject of your email.

·       CVs and cover letters that are in the form of pictures, and screen-shots will not be accepted.

·       CVs that do not include the subject line will not be considered.

·       Due to the volume of applications only successful applicants will be contacted.