Job Description:
Monitoring and Evaluation Assistant (Female)
Number Of positions: 1
Duration: 6 Months
Location: Duhok Governorate and Zakho independent administration
Publishing date: 18th May 2025
Deadline of submission: 24th May 2025
About Us
The Lotus Flower is a non-governmental organisation which is legally registered in the Federal Government of Baghdad and KRI. The Lotus Flower programs empower vulnerable women, girls and other community members so that they are safe, have opportunities to learn, the tools to become financially independent and the freedom to lead change. We provide safe social spaces inside refugee & IDP camps and implement projects to help them rebuild their lives and earn a living. We run multiple women’s and children centers for the IDP, refugee and host community in Iraq and have mobile teams in areas where static centers are not feasible.
The Lotus Flower services work to fill resource gaps by providing community-responsive programming which changes over time in response to feedback but revolves around 6 pillars from the UN’s Sustainable Development Goals:
• Health & Safety (including MHPSS)
• Education and Livelihoods
• Peacebuilding & Human Rights
• Climate Change
We aim to provide a foundation for women, girls, and other needed community members to rebuild themselves, their families, and their futures. As local implementers, we work at the grassroots level to get right into the heart of communities, listening to local needs and employing local communities to implement the programs.
Our main fundamental belief is that women and girls are powerful drivers of change, and we provide the support they need to reach their full potential and rebuild their futures. We strive for a world where they are safe from violence, free to access education, and are empowered to participate in their communities to drive social and economic change from within. We are investing in the future of women and girls because they play a vital role in resurrecting and strengthening communities. As local implementers, we work at the grassroots level to get right into the heart of communities. To ensure we meet their needs, we listen to the local community and employ local women to implement the programs.
The Lotus Flower has been widely recognized for its impactful and innovative work in advancing women's rights, economic empowerment, and justice for survivors. In 2021, the organization was honored with the CARE International Partnership Award, a prestigious recognition granted every four years to celebrate the professionalism and commitment of CARE’s global partners. Further affirming its dedication to women’s economic independence, The Lotus Flower received the IValues Award from the Friedrich Naumann Foundation under the “Economy and Jobs” category for the success and significance of its Women’s Business Incubation project. The organization also gained international acclaim through the PILnet Global Partnership Award for its groundbreaking initiative “Accountability for Yazidi Survivors of Atrocities by Da’esh,” which was recognized as one of the best cross-sectoral pro bono legal collaborations worldwide. Additionally, The Lotus Flower was a proud recipient of the UNHCR Innovation Award in 2022, further highlighting its commitment to delivering creative, impactful solutions for vulnerable communities.
Job Overview
Under the overall guidance of project manager and direct supervision of the M&E officer , the M&E Assistant will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost effective and timely manner.
The M&E Assistant will be responsible for designing and implementing the M&E activities of the Project, assisting the M&E officer and Project Manager in preparing Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis, and will be responsible for the collection & analysis of different data in relation to the project activities. The Monitoring and Evaluation Assistant works in close collaboration with project team.
Duties and Responsibilities
• The Monitoring and Evaluation (M&E) Assistant will be responsible for supporting the effective planning, implementation, monitoring, and evaluation of the project. Key duties and responsibilities include:
• Assist in the development and strengthening of monitoring, inspection, and evaluation procedures.
• Monitor project activities, expenditures, and progress towards the achievement of project outputs and outcomes.
• Develop and refine project-specific monitoring and impact indicators to measure success.
• Assess the overall progress towards achieving intended results, including the sustainability of project outcomes.
• Recommend improvements to the project’s logical framework and result-based management practices.
• Identify implementation challenges and support the development of strategies to improve project efficiency and effectiveness.
• Collect, analyze, and maintain data in an organized database to support ongoing project monitoring and reporting.
• Conduct capacity assessments of existing M&E systems and provide technical inputs to improve them.
• Develop an M&E plan for the project along with the program team members.
• Support the development and implementation of the project's Monitoring and Evaluation Plan.
• Prepare regular progress reports (monthly, quarterly, semi-annual, and annual) for submission to the Project Manager and relevant stakeholders.
• Provide inputs and statistical data for donor reports, internal reviews, and other project documentation.
• Coordinate and support internal and external project evaluations, including baseline, and endline assessments.
• Organize and conduct training sessions for project staff on M&E tools, methodologies, and Management Information Systems (MIS).
• Contribute to documentation of lessons learned, success stories, and best practices.
• Regular site visits and collect reports on the activity track, and share the findings with the M&E officer, Project Manager, and other related team members.
• Support the Project Manager and M&E Officer in preparing analytical reports, evaluations, and studies on project performance and outcomes.
• Ensure the effective integration and functioning of the Complaint Response Mechanism (CRM), including tracking, documenting, and following up on feedback and complaints received from project beneficiaries and stakeholders.
• Liaise with field teams and partners to ensure timely data collection and adherence to M&E standards.
• Perform any other related duties as assigned by the M&E Officer.
Required Skills and Experience
1. Education:
• Bachelor’s degree in computer science, Information Management, Data Science, or a related field. Additional training or certification in Monitoring and Evaluation.
2. Professional Experience:
• Minimum of 3 years of relevant experience in the design, implementation, and management of monitoring and evaluation systems within development or humanitarian projects, preferably with national or international NGOs.
• Experience in developing M&E frameworks, tools, and strategies for data collection, analysis, and reporting.
• Strong background in database management and application of Management Information Systems (MIS) in project settings.
• Proven experience in quantitative and qualitative data collection and analysis, including the use of statistical software.
• Experience producing high-quality reports, dashboards, and data visualizations to inform project decision-making.
• Prior involvement in capacity building, including training and supporting staff in M&E tools and systems.
3. Technical Skills:
• Strong ICT skills, particularly in database design, data management, and system development.
• Proficiency in Microsoft Office applications, especially Excel and Access.
• Familiarity with digital data collection platforms such as KoboToolbox, ODK, or CommCare
• Experience with data visualization tools such as Power BI, or Infogram is an advantage.
• Understanding accountability systems, including Complaint Response Mechanisms (CRM), is desirable.
Language Requirements:
• Fluency in written and spoken Kurdish, Arabic and English is required.
HOW TO APPLY:
Please send your updated CV and cover letter to careers@thelotusflower.org while mentioning “Monitoring and Evaluation Assistant “as the subject of your email.
CVs and cover letters that are in the form of pictures, and screen-shots will not be accepted.
CVs that do not include the subject line will not be considered.
Only shortlisted candidates will be contacted.
Applications past the expiration date of the advertisement will not be considered.