Current Vacancies - Dohuk, Kurdistan Region of Iraq

Project coordinator

The project coordinator will work under the supervision of Lotus Flower regional manager and maintain close liaison with Lotus flower UK office.

The Project Coordinator will need to have unhindered access to all parts of the Governorate and must have the ability to freely travel to any of the project locations. The position is based in Rwanga community ( Qadia camp) .

General Responsibilities:

·      Required to work within the framework of The Lotus Flower’s Code of Conduct, Human Resource policy, and implement the safeguarding policy.  The policy documents will be provided on the first day of employment and the new employee will be required to read and sign the documents.

·      Maintain and care for all equipment issued by Lotus Flower and for any loss or damage, you will be liable for repair or replacement.

·      Follow all verbal and/or written instructions, unless in direct violation of safety and duty of care.

·      Ensure a safe workplace and protect property and equipment from damage.

·      Contribute to methodology development.

·      Responsible for planning, organizing, and implementing all trainings and activities related to the Women’s Business Incubator program. 

·      Required to manage and submit all financial documents, including receipts and reports to regional program manager and finance officer.

·      Any other task or duty as assigned by the Regional manager.

·      Establish a clear understanding of the dynamics of the Governorates, the key stakeholders and establish firm networks and links with the community development and emergency departments, line ministries, nongovernmental organizations (NGOs,) Community Based Organizations (CBOs) and other social partners, in sensitising communities for participation in the design, implementation.

·      Where appropriate, facilitate and consult with resident representatives and groups, and other stakeholders arranging meetings.

·      Maintain and update a database with all relevant contacts from different government representatives, local NGOs, governorates and other key stakeholders

·      Supply a weekly security debriefing at the project weekly meeting, relevant to field visits for the project staff with required authority.

·      Establish and maintain a network of contacts, building relationships with key actors (formal and informal).

·      Ensure Asset security guards have access to basic security equipment’s.

·      Act as an interpreter for LF expats as and when required during the course of their duties while traveling and visiting field activities as required in all governorates.

·      Any other reasonable task, conducive to the safe and efficient running of the programme, as detailed by the RM.

Required qualifications:

·      Bachelor Degree in  management , business administration or other related fields.

·      Very good command of English and Kurdish/Arabic.

·      Minimum of 2 years related experience and/or training or equivalent combination of education and experience.

·      Proficiency in Microsoft Office, especially Excel, Word and G-Suite, including gmail, and typing and reporting.

·      Honesty & integrity are a must

·      Excellent expression and communication skills, ability to manage confidentiality

·      Possesses strong organizational and problem-solving skills

·      Must be a self-starter and internally driven to success and hard work

·      Possesses strong cross-cultural communication skills, both written and verbal

·      Ability to read, analyze, and interpret common scientific and legal documents.

·      Experience working with NGOs or humanitarian organizations is a plus; understanding of humanitarian principles & values is a must

·      Knowledge or willingness to learn

·      Must be organized, able to multi-task, and able to work as a team and individual

·      Must be able to build relationships with people from all backgrounds

·      Be very flexible regarding time, tasks and responsibilities

·      Be very mature, professional, and organized

Monitoring and Evaluation officer

Responsibilities:

·       To ensure that the indicators for the project in Dohuk are being met.

·       To create materials to inform beneficiaries of our organization and of the aid we are offering through this project.

·       Set up ways to measure complaints or positive feedback from community, and beneficiaries.

·       To be part of a small team and help when necessary to ensure success of the project

·       To record and analyze the results and impact of each iteration of vocational training.

·       To record the legal cases handled by the project and to follow up with the beneficiaries.

·       Develop M&E plans, data collection plans, and monitoring tools to track and monitor projects performance and effectiveness.

·       Participate in preparing the needed reporting scheme, communication with field teams and other stakeholders of the projects on M&E related issues.

·       Monitor and ensure that project indicators are met and recorded accordingly.

·       Update and compile field visits reports.

·       Review and follow up on the means of verification coming from the field teams.

·       Analyze weekly data, monitoring trends and highlighting concerns.

·       In cooperation with field team identify and document lessons learned and ensure their sharing inside and outside the organization.

·       Submit monthly status reports to Regional Manager (Dohuk) and International Projects Manager (London)

·      Required to work within the framework of The Lotus Flower’s Code of Conduct, Human Resource policy, and implement the safeguarding policy.  The policy documents will be provided on the first day of employment and the new employee will be required to read and sign the documents.

Required qualifications

·      Preferred Bachelor’s degree in statistics, research methods, or any other relevant field of study.

·      1+ years of professional work experience in designing and executing project management frameworks, preferably in humanitarian or development programs.

·      Proven experience in data collection and analysis, data management and reporting.

·      Excellent knowledge of and expertise in log frames, monitoring and evaluation, and of relevant software.

·      Experience working with local NGOs, INGOs, or government bodies is an advantage.

·      Fluent English and Arabic (spoken and written).

·      Ability to work in a team and adhere to tight deadlines in a dynamic and fast-paced work environment

Finance Officer

·       Establishes the daily finance transaction in Dohuk Office, verifies all receipts and invoices before preparing the payment and ensure that the payment is done in due time.

·       Cash management; monitor cash balance and arrange regular cash transfers.

·       Establishes monthly pay slips after collection of the necessary elements.

·       Prepares the required accounting elements every month for review by the Regional Manager and final check by UK office and ensures end of month accounts are submitted to HQ on time.

·       Ensures archiving of the monthly accounting documents.

·       Monitors budget at country level, including preparation of donor allocation boards in accordance with donor funding management in HQ.

·       Assesses the financial requirements for the coming month and prepares monthly fund requests to HQ in conjunction with the Regional manager

·       Assists Regional Manager in annual budget preparation for HQ and donor proposals.

·       Preparation of financial reports for institutional donors.

·       Preparation of Audits

·       Act as primary liaison for external authorities, ministries, and government departments for finance and tax.

·       Assist  Regional Manager  on the capacity building workshops for the function of Finance

·       Required to work within the framework of The Lotus Flower’s Code of Conduct, Human Resource policy, and implement the safeguarding policy.  The policy documents will be provided on the first day of employment and the new employee will be required to read and sign the documents.

Required Qualifications

·       Bachelor Degree in Accounting, Finance, Business Administration or Equivalent.

·       Very good command of English and Kurdish/Arabic.

·       Minimum of 2 years related experience and/or training or equivalent combination of education and experience.

·       Proficiency in Microsoft Office, especially Excel, Word and Outlook email. Accuracy in typing

·       Working experience with Financial software packages.

·       Honesty & integrity are a must

·       Excellent expression and communication skills, ability to manage confidentiality

·       Possesses strong organizational and problem-solving skills

HR and Operations officer

Responsibilities:

·      To provide inputs to regular updates of HR database of LF staff 

·      To provide inputs to regular update of the Annual Leave Register of local staff;

·      To collect personnel documents of LF team to be archived in HR personnel folders, both in hard copies and soft copies;

·      Ensure HR documentation, including signed contracts, code of conduct, HR policy, safeguarding policy documents, and leave requests are collected from LF staff and sent to UK Office in a timely manner;

·      To coordinate recruitments in  camp level and assist with the recruitment and hiring of local staff and service providers like cleaners, guards, loaders and drivers;

·      To provide support with orientation and induction to new volunteers, trainers, and staff members; ensure induction on HR procedures, Lotus Flower Code of Conduct and Key Policies, National Staff Policy, and the Safeguarding policy; send signed documents to Lotus Flower HQ in London

·      To support with translation of documents and/or during meetings and trainings.

·      Ensure management of local operations process and policy

·      Required to work within the framework of The Lotus Flower’s Code of Conduct, Human Resource policy, and implement the safeguarding policy.  The policy documents will be provided on the first day of employment and the new employee will be required to read and sign the documents.

Required Qualifications

·      Excellent spoken and written English,Arabic and Kurdish

·      MS Office (Outlook, Word, Excel)

·      Experience with HR administration and recruitment (CV shortlisting, conducting interviews

·      Excellent communication skills

·      Strong multitasking and coordination skills

·      Accuracy and attention to details

To apply for the posts:

Please send the applications by e-mail to:  vian@thelotusflower.org   with subject of job title by latest 9/1/2019.  Lotus Flower might contact chosen applicants before mentioned deadline. Please note, that only shortlisted candidates will be contacted. Those shortlisted will needed to provide two references.